Solutions
Payroll you can defend
Every figure on a payslip traces back to the dated rule that produced it, including months already closed.
The problem
Somebody queries a deduction and nobody can explain how the number was reached. Reopening a closed month to check makes it worse, because the rates have changed since.
What changes
Every statutory item is a dated rule rather than a hardcoded number, so each figure links back to the rule and rate that produced it, and a historic month keeps the rates that were in force when it ran. Approved months lock, and a correction is a recorded adjustment attributable to a named user.
How it works
- Attendance and leave feed the run, so paid days are not typed in twice.
- Income tax is applied on the FBR slabs in force, with arrears and bonuses spread rather than taxed in a lump.
- EOBI applies against the applicable wage ceiling, provident fund at your own rate with employer match, interest credit and loan recovery.
- Provincial social security follows where each establishment is registered, PESSI, SESSI, KP or Balochistan.
- The run is approved and locked, and a bank transfer file is produced.
- Staff read their own payslips, PF statements and tax certificates in Urdu or English.
What you get
- Any figure can be traced to a dated rule, in front of the person asking.
- Closed months stay correct, because they keep the rates they ran on.
- Gratuity accrues monthly, so the liability is on the books before anyone resigns.
- Corrections are recorded adjustments against a named user, not silent edits.
In practice
Who it is for, and what setup involves
What you need before the first run
An employee list with joining dates, salary structure and provident fund election; your establishment registrations, because provincial social security follows where each is registered; and last month's payroll, whatever form it is in. That last item is the one worth insisting on. Running your previous month through the system and comparing it line by line to what you actually paid is the fastest way to find a rule you had been applying differently from how you thought.
The disagreement that usually surfaces
Gratuity. A company that has been calculating it on resignation typically has no accrued figure on its books, and switching to monthly accrual makes a liability visible that was always there. That is uncomfortable and it is correct. It is better discovered during setup than during an audit or a settlement negotiation.
The second is proration. Joining and leaving months are frequently rounded by hand, and a system that prorates from actual attendance will disagree with the rounding. The disagreement is the point.
Who should hold which permission
Payroll is one of the few areas where the access question is not administrative detail. Whoever approves a run should not be the only person who can adjust it, and adjustments after approval are recorded against a named user. Deciding that before you go live is easier than deciding it after someone queries a figure.
What it costs
PKR 15 per employee per month, counted on the employees you actually run that month. A twenty-person office pays for twenty. Statutory updates are included, so a change to the salary slabs, an EOBI ceiling or a provincial rate arrives as a product update rather than a quotation.
Terms
Terms used on this page
Plain definitions of the words a buyer here actually searches for.
- Dated rule
- A statutory rate stored with the period it applied to, so a historic payroll recomputes on the rates that were live then rather than on today.
- Salary slab
- An income band with its own tax rate, set by the Federal Board of Revenue and revised in the annual budget.
- Arrears
- Pay owed for an earlier period, spread across the months it relates to rather than taxed as though earned in the month it is paid.
- Locked payroll month
- An approved period that can no longer be edited, so a later fix is a recorded adjustment attributable to a named user rather than a silent change.
- Wage ceiling
- The maximum wage against which a statutory contribution such as EOBI is calculated, so contributions stop rising above that figure.
Questions people ask before they buy
Twenty minutes, your own data, no slides.
Bring a month of your own sales, a payslip you argue about, or last term’s fee sheet. We will show you what it looks like in MjFour.