Solutions
Fee collection and defaulters
Vouchers your school recognises, challans that reconcile against the bank, and a defaulter list that is accurate the day you print it.
The problem
The defaulter list is out of date before it is handed round, because payments arrive at the bank and reach the register days later. Family discounts depend on somebody remembering which children are siblings.
What changes
Vouchers are generated from the student record in your school’s own format, bank challans reconcile against what the bank actually received, and siblings are linked on the record so family discounts apply automatically. The defaulter list reflects the ledger at the moment you print it.
How it works
- Fee heads and instalments are set per class, campus or student.
- Vouchers and bank challans are generated in the format your school and bank already use.
- Sibling links apply family discounts automatically; concessions are recorded against a named user.
- Bank receipts are reconciled against the challans that were issued.
- The defaulter list is produced from the current ledger, and parents are messaged in Urdu or English.
What you get
- A defaulter list you can hand to a class teacher without caveats.
- Family discounts that do not depend on institutional memory.
- Concessions attributable to whoever approved them.
- Vouchers parents recognise, rather than a generic template.
In practice
Who it is for, and what setup involves
What you need before the first billing cycle
Your fee structure by class, including any instalment plan; the list of students with their class and section; your bank's challan format; and your existing concession list. Siblings need identifying so the family discount can attach to the record rather than to somebody's memory.
Opening balances matter more than history. A school starting mid-session needs to know what each family already owes on the day it starts, and that figure has to be agreed rather than imported hopefully.
Why the defaulter list is the real deliverable
Everything else on this page exists to make one document trustworthy. A defaulter list that is three days stale gets handed to a class teacher who then chases a family that paid on Monday, and after that happens twice the list stops being used at all.
Reconciling bank receipts against issued challans is what prevents that. It is unglamorous work and it is the difference between a system a school relies on and a system a school keeps a parallel register alongside.
The conversation to have with your bank early
Ask what format they can give you and how often. A daily file is ideal, a statement is workable, and a monthly summary is not enough to keep a defaulter list current. Knowing this before you go live avoids a term spent reconciling by hand while waiting for an arrangement.
What it costs
Fee collection is part of the school management subscription: PKR 1,000 a month for up to 200 students, or PKR 10,000 for the year. Above 200 students you are quoted on the same per-student basis rather than moved to a different product.
Terms
Terms used on this page
Plain definitions of the words a buyer here actually searches for.
- Fee head
- A single chargeable item such as tuition, transport or an examination fee, billed separately so a family can see what each amount is for.
- Instalment
- One scheduled portion of an annual fee, which is what lets a defaulter list mean "overdue" rather than "not yet fully paid".
- Sibling discount
- A family concession applied automatically because siblings are linked on the student record, rather than depending on staff remembering the relationship.
- Concession
- A reduction granted to an individual student, recorded against the person who approved it so it can be explained later.
- Bank challan
- The bank copy of a fee voucher, reconciled against what the bank actually received so a payment is neither missed nor counted twice.
Questions people ask before they buy
Twenty minutes, your own data, no slides.
Bring a month of your own sales, a payslip you argue about, or last term’s fee sheet. We will show you what it looks like in MjFour.