Solutions
FBR digital invoicing
Submit sales invoices to FBR as you bill, with the invoice number and QR printed on the customer’s receipt.
The problem
Digital invoicing is treated as a separate, manual chore, someone re-enters the day’s sales into a portal after closing, and a rejected invoice is discovered days later when nobody remembers the sale.
What changes
Invoicing happens as part of billing. The invoice goes to FBR when the sale is rung up, the returned invoice number and QR print on the receipt the customer walks out with, and anything submitted while FBR was unreachable sits in a queue you can see and clear.
How it works
- The cashier bills the sale as normal, no second screen, no separate portal.
- Tax is applied per item, so exempt and zero-rated goods are treated correctly rather than averaged.
- The invoice is submitted to FBR and the returned invoice number and QR are printed on the receipt.
- If FBR is unreachable, the sale still completes and the invoice joins a visible queue instead of being lost.
- The queue is submitted when the service returns, and you can see exactly what is still outstanding.
What you get
- No end-of-day re-entry, and no gap between what you sold and what you declared.
- A customer receipt that carries the FBR invoice number and QR, as required.
- Federal sales tax per item, plus PRA, SRB, KPRA and BRA on services.
- An outstanding queue you can actually inspect, rather than silent failures.
In practice
Who it is for, and what setup involves
What you need before you start
Your National Tax Number and sales tax registration, the FBR credentials issued for digital invoicing, and a decision about which of your locations report separately. That last one catches people out: a business with three branches has to know whether it is reporting as one registration or three, and the answer comes from how it is registered rather than from the software.
You also need your item list categorised for tax. Not priced, categorised: which lines are standard rate, which are exempt, which are zero-rated. A shop that has been applying one blended rate across the basket usually discovers here that the blend was hiding two or three different treatments.
The mistake almost everyone makes first
Treating submission as an end-of-day job. It seems reasonable, because that is how the manual process worked: sell all day, type it up in the evening. But the invoice number FBR returns has to be printed on the receipt the customer takes with them, and you cannot print it on a receipt that left the shop four hours ago.
Once submission moves to the moment of sale, the evening task disappears entirely, and so does the reconciliation that used to follow it.
How long setup takes
For a single counter with a clean item list, an afternoon. The variables are the tax categorisation above and, if you have several branches, confirming which registration each one reports under. Neither is software work, which is why we would rather you knew about them before the demo than during it.
What it costs
FBR digital invoicing is part of the point of sale subscription at PKR 1,000 a month per register. There is no separate connector licence, no per-invoice fee and no charge when the reporting requirements change.
Terms
Terms used on this page
Plain definitions of the words a buyer here actually searches for.
- FBR invoice number
- The identifier the Federal Board of Revenue returns when a sales invoice is transmitted, which must appear on the customer receipt alongside your own invoice number.
- Invoice QR code
- The machine-readable code printed on a receipt so a customer or inspector can verify the invoice was reported.
- Submission queue
- The visible list of invoices raised while the tax service was unreachable, which is submitted in order once it is available again.
- Zero-rated goods
- Goods taxable at 0 per cent rather than exempt, which must be reported as taxable supplies and so cannot be averaged into a blended basket rate.
- PRA, SRB, KPRA and BRA
- The Punjab, Sindh, Khyber Pakhtunkhwa and Balochistan revenue authorities, which levy sales tax on services separately from federal sales tax on goods.
Questions people ask before they buy
Twenty minutes, your own data, no slides.
Bring a month of your own sales, a payslip you argue about, or last term’s fee sheet. We will show you what it looks like in MjFour.