Compared with Spreadsheets
Most businesses here start on spreadsheets, and for a while that is the correct decision, they are free, flexible, and everyone can already use one. The question is not whether spreadsheets are bad; it is which specific failures start costing more than the software would.
Side by side
| What matters | With MjFour | Spreadsheets |
|---|---|---|
| Two people working at once | Concurrent by design; each terminal bills independently, including offline. | One editor at a time in practice; copies get emailed and then diverge. |
| Knowing who changed a figure | Discount overrides, salary adjustments, mark corrections and fee concessions are attributable to a named user. | A cell changes and the previous value is gone. |
| Enforcing a limit | Credit limits and discount ceilings are enforced at the counter, with overrides authorised and recorded. | A limit is a number in a column that nothing prevents you exceeding. |
| FBR digital invoicing | Submitted as you bill, with the invoice number and QR on the receipt. | Re-entered into a portal after closing, from a list typed up by hand. |
| Statutory rules that change | Every statutory item is a dated rule, so historic months keep the rates that were in force when they ran. | Formulas are edited in place, which quietly changes what last year’s payslips say. |
| Expiry and batches | First-expiry-first-out issue, and expired batches blocked at the counter. | A date column nobody reads during a queue. |
When Spreadsheets is the better choice
If you are one person, billing a handful of invoices a month, and no statutory submission depends on the numbers, a spreadsheet is genuinely the cheaper tool, and you should keep using it. The switch pays for itself when a second person needs to work at the same time, or when you have to explain a figure to somebody who was not there.
See all productsQuestions people ask before they buy
Twenty minutes, your own data, no slides.
Bring a month of your own sales, a payslip you argue about, or last term’s fee sheet. We will show you what it looks like in MjFour.